Trainee Administrator

Department: Fund Administration - Ogier Global

Employment Type: Permanent

Location: Jersey

Description

We think that our open and progressive work environment is something to shout about.

Looking to take your first step into the world of finance? This is a fantastic opportunity to join our growing fund administration team as a trainee administrator and build your career in a supportive, forward-thinking environment.

From day one, you'll be encouraged to get involved, learn from experienced colleagues and develop practical, hands-on experience across a wide range of fund administration services. Working with a diverse portfolio of clients and entities, you'll help manage client requests, support the smooth delivery of key administration tasks and contribute to the high-quality service our clients expect.

If you're ready to grow your skills, gain valuable experience and be part of an innovative organisation where your development matters, we'd love to hear from you.

Key Responsibilities
• The formation and ongoing administration of a complex range of funds, management companies and associated fund structures
• Preparation of minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Processing of bank payments to settle fund expenses and reconciliation of payment logs and approvals
• Production and circulation of invoices, fee collection and chasing debtors
• Maintain accurate investor records on Viewpoint and Investran and process investor changes and transfers of interest
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Pro-actively take on and support additional responsibilities and administration tasks as required by your manager or clients
• Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service
• Support an 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Contribute towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience
• Ensure compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist Financing and reporting of suspicious activity or transactions, client due diligence and record keeping
• Assist with the daily work related to investor and/or client onboarding and ensure that satisfactory and timely screening is completed on all parties in-scope of KYC pursuant to Jersey's AML/CFT/CPF legislation.

Skills, Knowledge and Expertise

We're looking for a motivated and enthusiastic individual with a strong academic background and a genuine interest in continuing to learn and develop, working towards a relevant professional qualification, such as ICSA.

You'll be confident using Microsoft Office, including Outlook, Word, Excel and PowerPoint, and will bring excellent written and verbal communication skills. Just as importantly, you'll be organised, proactive and comfortable taking ownership of tasks, using your initiative to get things done.

If you would like to be part of a supportive team and are ready to build your skills in a professional environment, we'd love to hear from you.